Privacy Policy for Palantrix
This Privacy Policy explains how Palantrix (“we”, “us”, “our”) collects, uses, stores, and protects your personal data, including AI-generated video interviews and traditional CVs, in compliance with the General Data Protection Regulation (GDPR) and Irish data protection laws.
What Personal Data We Collect
We collect and process the following types of personal data for recruitment purposes:
- Personal identification data (name, contact details, address)
- Professional information (CVs, cover letters, work history, education)
- AI-generated video interview recordings and analysis
- Application forms and assessment results
- Any additional information you choose to provide during the recruitment process
Legal Basis for Processing
We process your data based on:
- Your explicit consent, obtained via clear consent forms or checkboxes
- Our legitimate interest in managing recruitment processes
- Compliance with legal obligations under Irish and EU law
How We Use Your Data
Your data is used solely for recruitment and selection purposes, including:
- Assessing your suitability for roles
- Conducting interviews (including AI-assisted video interviews)
- Communicating with you about your application
- Improving our recruitment processes
We do not use your data for marketing or unrelated purposes without your explicit consent.
AI and Automated Processing
If your application involves automated processing (such as AI video analysis):
- You will be informed about the use of AI and its role in decision-making.
- Palantrix only uses AI to help streamline the recruitment process for Employers. The decision is ultimately made by the Employer and NOT be Palantrix.
- We conduct Data Protection Impact Assessments (DPIAs) to identify and mitigate risks related to AI processing.
Data Sharing and Transfers
- Your data is shared only with authorized personnel involved in recruitment.
- Third-party service providers (e.g., video interview platforms) are contractually bound to comply with GDPR and process data only as instructed by us.
- Data is stored and processed within the European Economic Area (EEA).
Data Security
We implement robust technical and organizational measures to protect your data, including:
- Secure servers and encrypted storage
- Access controls to limit data access to authorized staff only
- Regular security audits and compliance checks
Data Retention
- Your data is retained only as long as necessary for recruitment purposes or as required by law.
- If you consent to future opportunities, your data may be retained longer, but you can withdraw consent at any time.
- Unsuccessful applications are deleted or anonymized after 12 months, unless you request earlier deletion.
Your Rights
Under GDPR, you have the right to:
- Access your personal data
- Rectify inaccurate or incomplete data
- Erase your data (“right to be forgotten”)
- Restrict or object to processing
- Data portability (receive your data in a structured format)
- Withdraw consent at any time without affecting prior processing
- Lodge a complaint with the Data Protection Commission (DPC) of Ireland
How to Contact Us
For questions, requests, or to exercise your rights, contact: [email protected]
Updates to This Policy
We may update this policy to reflect changes in law or our practices. Significant changes will be communicated on our website.
By submitting your application, CV, or participating in an AI-generated video interview, you acknowledge that you have read and understood this Privacy Policy and consent to the processing of your data as described above.
Last Updated: 12/05/2025